Overthinking and stressing about online backup strategies may seem unnecessary to some people – until disaster strikes and you risk losing all your data. All the information have just gone, and statistics show that about 75% of the businesses that suffer from data loss end up going out of business within first 5-6 months post-data loss.
I used to be the same with data backups, but I've learned the hard way that is why I am inscribing this article so that you can stay away from these horrible online backup mistakes that I've made over the years. And I am sure hundreds and thousands of businesses make the same backup blunders and fail to realize before their business suffer the significant loss of data failure.
I understand that backups are easy to neglect, and many suggestions that I am penning down below may seem overdone but trust me it is all worth it. Ever since I've sorted my backup situation out, I've had this peace of mind regarding my precious data, and I don't want to lose it.
Having said all that, I am very aware that backing up your data is not as easy as it seems. You might think you are taking every possible measure to ensure data backup, but it still falls short because the devil is in the details, details that are very easy to overlook. So get your thinking caps on, read through this article and assess if you are making any of these [terrible] backup mistakes. If you are, you would need to reassess your backup strategy to avoid your business suffering from any data loss, so here it goes:
1 – Confusing Storage, Backup, and Sync for One:
It's true; all these methods protect your data, but they are in no way one thing. All service providers that offer cloud storage, backup and syncing though picture that you'll get all in one, that's not true! These services are different things with different purposes. So when you are planning to add cloud in your business, make sure that you choose the right option, and it executes the right job, and at the right time. See below the basic features each of the service offers:
Backup – Backup creates a mirror image of your data. If you alter the source file on your computer, backup changes it automatically too. A backup will mirror the file from your operating system and secure it onsite or offsite to keep it safe. And yes, this is the best way to keep a copy of your business and personal documents. A lot of many people and SMB's believe that storing their files on cloud storage also accompany a backup, right and wrong both. Indeed, cloud storage comes with backup feature also, but not to rely entirely upon and keep multiple backups of your data always.
Storage – Storage will store your data in the format you saved it. It won't change any files, or there will be no changes in the storage even if the source file is altered after. Again, storage is not a backup and vice versa. So never employ storage with an expectation of full data recovery of your data.
Sync – Synchronization will help you keep the same files across multiple devices. It is best of sharing and collaboration amongst several devices, but that doesn't mean it will help you with backups.
2 – Thinking One Backup is enough:
Businesses globally have lost the truckload of data due to this simple mistake. Thinking one backup is enough is a delusion. When it comes to backup, it's always the case of more the merrier. You must know that hard drives are fragile and complicated. They are unreliable as they can fail at any time without any warning. So it is a wise men advice to keep at least two different backups. You can always opt for a reliable online backup service. There are plenty of economical online backup solutions available now so don't rely on one single solution. I used to keep a single copy of my backups for years, and trust me that cost me (and my business) not just dollars, but trauma that is more painful than losing money.
3 – Controlling your Backup Manually:
Backing up manually is not a good idea. You are doing it wrong if you are still relying on manual methods to back up your data. Automating the backup process is far more accurate and efficient.
Why should you opt for Automated Process?
– A manual backup cannot compete with the automated one regarding frequency and consistency.– Relief from unnecessary stress. Don't rely on your memory to run a manual backup; you have better things on your mind like expanding your business. Many backup software also lets you schedule your backups beforehand.
4 – Don't put all those Eggs in One Basket:
This is one of the most obvious mistakes people make. Don't ever rely on a single location. Your data is not fully protected unless you have a copy of this data on an off-site server as well. Imagine all your data and backup in one place, what if lightning strikes there or a flood destroys all the hard drives, there is no recovering that data. While the scenario mentioned above is speculation, you cannot completely rule anything out. The most efficient way to combat this issue is to use an online backup service in addition to your onsite backup. There are plenty of backup services available now so choose the one that best suits your business requirements.
5 – Overlooking Customized Approach:
Not all backup solutions are best for you. This might seem tedious, but you need to think about your backup processes seriously and research the backup solution that best suits your business. Is the storage limit okay? Is the storage site trustworthy? Ask yourself all these questions before settling on one option. Taking some time out and investing in a backup that's specifically tailored to accommodate your business's need will go a very long way towards your business's growth and data security.
6 – Ignoring the Possibility of Malware:
Running regular malware scans is imperative. It is advised to run the scan as soon as the security threats appear otherwise you risk backing up these affected files in your backup. Some of the software come with an anti-malware scan that kills any threats that try to infer however there are still many malicious programs that can be backed up with your files and damage them.
7 – Not Verifying your Backups:
It is mandatory to check if everything is functioning how it should now and then. There is no point to backing your data up if you can't restore it and the only way you can be certain if you have a functioning backup solution is to test your backups.
If you make any of these horrible mistakes, stop immediately and work on shaping a better backup strategy. Good Luck! ?